Councillor Administration Assistant

Caring for our city, creating a future for all

Our people are passionate about their communities and connected to their teams. They’re motivated by our genuine commitment to diversity and inclusion, and our clear, compelling plan for our global city: Sustainable Sydney 2030 – 2050 Continuing the Vision. 
 

Be part of a purpose-led organisation with care at its core. You’ll make a difference by acting in the best interests of our communities and city. Be better together with collaborative and inclusive partnerships. Embrace possibilities and be open to new ideas and creating bold solutions. 

About the role

This role places you in the heart of the decision-making process of the City of Sydney. The role will play a leading role in managing two fast-paced Greens Councillors’ offices, including providing support for Council meetings, liaising with the community, correspondence and supporting community meetings.
 

We are looking for someone who:

• Can play a leading role in managing the two Greens Councillors’ offices.
• Has demonstrated experience managing or providing high level administrative support to an office, campaign or complex project.
• Has experience and/or strong interest and commitment to housing justice, environmental sustainability, human rights and social justice issues.
• Has demonstrated the ability to manage a high volume of information. Experience in diary management or executive assistant roles beneficial.
• Has demonstrated ability to work independently, including prioritising and escalating tasks effectively.
• Has highly developed written and verbal communication skills. Experience preparing meeting minutes and/or providing secretariat support to a board or committee.
• Has demonstrated experience liaising with residents or stakeholders. Experience preparing resident correspondence beneficial.
• Is excited about working collaboratively in a small team, to support the Greens vision for a more equal and inclusive city.
• Is available to work 3 days a week (though flexibility is considered for the right candidate)
   

Depending on interests, skills and experience, the role may also include policy and research work, and/or management of Greens Councillor communications including social media, newsletters, and websites.

About Councillor Sylvie Ellsmore and the Greens team

Sylvie is one of two Greens Councillors on the City of Sydney, alongside Councillor Matthew Thompson. Sylvie is the former Deputy Mayor, founding Chair of the Housing for All Advisory Panel, and current Deputy Chair of the Community Services and Facilities Committee.

The Greens work on the City of Sydney is particularly focused on housing justice, environmental sustainability, reducing economic and social inequality, and supporting local community groups to lead grassroots change.

This is a flexible role, working across the two Greens Councillor offices at Sydney Town Hall, with the Councillors and the two Council Support Officers (policy and media advisors) in the team. We’re putting together a diverse, complementary team. So even if you haven’t had experience with a similar role, we’d love to hear from you!

Please also refer to the Council Support Officer role being concurrently advertised, with the same close date.

Download position description. 

The recommended applicant must complete a pre-employment health declaration and criminal history check. 
 

Applications must be submitted online by 11:59pm, Wednesday 14 May 2025.
 

For more information, contact Matthew Kerr, Councillor and Civic Relations Coordinator at MKerr@cityofsydney.nsw.gov.au

What we can offer you

You’ll work with passionate, welcoming and supportive people who care for our communities and create a future for all.

Flexible working

• 3 days of care and cultural leave each year for health and wellbeing activities, cultural and religious days or events of significance 
• Collaborative approach to flexible working
• City centre head office, with many public transport options.

Professional development

• Leadership and management development program
• Further education program providing reimbursement of course fees, and study and exam leave
• Opportunity to attend external courses and conferences
• Long service and employee recognition awards
• Employee assistance program offering free, confidential counselling

Supporting families

• 26 weeks paid parental leave and 6 weeks paid partner leave
• Paid and unpaid adoption and long-term fostering leave
• Paid superannuation for up to 52 weeks of parental leave
• Part-time and job-sharing options available
• Supportive return-to-work environment

Inclusive culture

• Recognised as an Inclusive Employer by the Diversity Council of Australia
• Active employee networks including City Women, City Pride, DiverseCity and Aboriginal and Torres Strait Islander network
• Recognised family inclusive workplace
• Veteran employment supporter
   

Find out why a career at the City of Sydney might be right for you.

How to apply

We welcome candidates from all backgrounds in a workplace as diverse as our communities. We’re passionate about gender balance, with an executive team two-thirds female and half of leadership roles held by women. 

All applicants, including Aboriginal and Torres Strait Islander peoples, people with disability, veterans and people of diverse sexualities and genders, are encouraged to join us. 

We’re a disability confident recruiter. If you identify as a person with disability and require support for your application or the recruitment process, contact us at recruitment@cityofsydney.nsw.gov.au or 02 9265 9333. 

Select ‘apply now’ to submit your resume and selection criteria.