Project Assistant- Business Operations

Caring for our city, creating a future for all

Our people are passionate about their communities and connected to their teams. They’re motivated by our genuine commitment to diversity and inclusion, and our clear, compelling plan for our global city: Sustainable Sydney 2030 – 2050 Continuing the Vision. 

Be part of a purpose-led organisation with care at its core. You’ll make a difference by acting in the best interests of our communities and city. Be better together with collaborative and inclusive partnerships. Embrace possibilities and be open to new ideas and creating bold solutions. 

About the role

The Project Assistant - Business Operations plays a crucial role in supporting the Major Events and Festivals team within the City Life Division. Working alongside the Business Operations team, you will provide administrative and project support to help deliver a diverse range of major events and festivals across the City of Sydney. You will be responsible for managing contracts, supporting event planning and execution, and coordinating staff to ensure the smooth delivery of events. This role requires someone with excellent organisational skills, strong communication abilities, and a proactive approach to administrative support in a busy environment.

What you will do:

• liaise with internal and external stakeholders to manage contracts, from preparation to completion, ensuring compliance with policies and legal obligations
• assist in developing and maintaining administrative systems and processes, looking for continuous improvements to facilitate successful event delivery
• provide administrative support, including managing information, reporting, minute-taking, task allocation, and meeting scheduling
• support the Major Events and Festivals’ Business Operations team in event planning and delivery to ensure seamless execution.

To be successful, you will have:

• tertiary qualifications, such as a Diploma in Business Administration, or equivalent experience in providing business/administrative support to a busy, customer-focused operation
• highly developed communication skills, both written and verbal, with the ability to liaise with stakeholders at all levels
• strong proficiency in Excel and experience with Office 365 applications
• proven ability to meet strict deadlines with minimal supervision, while managing competing tasks in a fast-paced environment.

Download position description. 

This role has the option of a rostered day off each month, known as a 19-day month. 

The recommended applicant must complete a pre-employment health declaration and a criminal history check. 

Applications must be submitted online by 11:59pm, Monday 9th December 2024 

For more information, contact Stefanie Makaroff, Business Operations Manager on 02 9246 7623

What we can offer you

You’ll work with passionate, welcoming and supportive people who care for our communities and create a future for all.

Flexible working

• 3 days of care and cultural leave each year for health and wellbeing activities, cultural and religious days or events of significance 
• Collaborative approach to flexible working
• City centre head office, with many public transport options.

Professional development

• Leadership and management development program
• Further education program providing reimbursement of course fees, and study and exam leave
• Opportunity to attend external courses and conferences
• Long service and employee recognition awards
• Employee assistance program offering free, confidential counselling

Supporting families

• 26 weeks paid parental leave and 6 weeks paid partner leave
• Paid and unpaid adoption and long-term fostering leave
• Paid superannuation for up to 52 weeks of parental leave
• Part-time and job-sharing options available
• Supportive return-to-work environment

Inclusive culture

• Recognised as an Inclusive Employer by the Diversity Council of Australia
• Active employee networks including City Women, City Pride, DiverseCity and Aboriginal and Torres Strait Islander network
• Recognised family inclusive workplace
• Veteran employment supporter

Find out why a career at the City of Sydney might be right for you.

How to apply

We welcome candidates from all backgrounds in a workplace as diverse as our communities. We’re passionate about gender balance, with an executive team two-thirds female and half of leadership roles held by women. 

All applicants, including Aboriginal and Torres Strait Islander peoples, people with disability, veterans and people of diverse sexualities and genders, are encouraged to join us. 

We’re a disability confident recruiter. If you identify as a person with disability and require support for your application or the recruitment process, contact us at recruitment@cityofsydney.nsw.gov.au or 02 9265 9333. 

Select ‘apply now’ to submit your resume and selection criteria.